Best Gym & Studio Management Software (2026) 

Fitli and MyStudio are the most completely published ladders in this catalog. Fitli: four flat tiers by staff-seat count ($49–$149/mo, Solo to Enterprise), unlimited clients at every level, plus a published Usio processing rate. MyStudio: three tiers by feature depth ($79–$239/mo), unlimited students at every tier, plus a published Stripe processing rate (2.9% + $0.30/card, 1% ACH) — a rare combination in the boutique-studio segment. PushPress publishes flat pricing (Free with 4.99% fees, Pro $159, Max $229), TeamUp publishes per-active-customer steps from $119 to $379, Wodboard publishes athlete-count tiers from $110, WodGuru publishes $1 per member with a hard $249/mo cap, RhinoFit publishes one flat $57/mo for unlimited members — down to a $0 start-up tier for ≤20 active users — Virtuagym publishes per-location prices for every band up to 2,500 clients ($51–$438/mo), WellnessLiving publishes its plans at $69, $199 and $349/mo, and Vagaro publishes an exact per-calendar ladder from $23.99 to $83.99/mo (unlimited clients) — though its Vera booking tool’s 20% commission sits outside that number. Zen Planner publishes every tier by active member (Studio $99–$289/mo). SugarWOD publishes the most granular ladder of all — 12 steps by athlete count from $4.97 to $207/mo — though it covers programming and scoring only, not billing/POS. Gymdesk publishes five flat tiers from $75 to $200/mo with no setup fee and no contract, but quotes past 250 members. Wodify publishes only its entry plan ($99/mo per location, promo-framed) and quotes the rest. Walla publishes two real tiers ($299 Core, $599 Pro per location) — unusually transparent for a premium platform — but its own FAQ says the final price depends on a contract term length you negotiate with sales, and its processing rate is not published. Mindbody and Glofox require a sales quote, and Mariana Tek is the least transparent of all — it does not publish even a starting price. iClassPro publishes three flat per-location tiers ($139–$299/mo) with an identical feature set on all three. Rock Gym Pro publishes the single most granular pricing grid in this catalog — a matrix of hosting mode × feature tier × seat count, nine real numbers per mode from $115 to $550/mo, with no setup fees at any combination. The Studio Director goes further still on raw price count — two parallel nine-tier ladders by student count, eighteen published numbers from $39 to $329/mo — and CourtReserve publishes three tiers by court count ($199–$549/mo) plus every integration’s exact add-on price. Arbox adds a permanent free tier on top of three paid ones ($39–$239/mo), none of which cap client count. Amilia publishes two tiers ($99–$499/mo) and is the only platform in this catalog that states its one-time implementation fee ($899–$2,999) directly on the pricing page. Pike13 ($139–$249/mo) and Wellyx ($99–$299/mo) both publish three full tiers with zero client or staff caps on any of them — Pike13’s only unpublished pieces are franchise surcharges and its branded-app fee, while Wellyx hides only its branded-app fee and processing rate. SimplyBook.me goes further still — five tiers published down to the cent, from a genuinely free $0/mo plan through $49.90/mo before a quote-only Enterprise tier, plus published add-on costs for SMS, extra bookings and a custom domain. SwimTopia publishes two annual tiers to the dollar ($150/yr and $190/yr plus a small per-athlete fee) and its card-processing rate (3.4% + $0.30) — unusually complete for a platform that bills yearly rather than monthly.

Mindbody publishes only a starting price of $79/mo per location in the US; every plan (Starter, Accelerate, Ultimate) is quoted. Owners report roughly $99–$159 for Starter, $259–$279 for Accelerate and $499+ for Ultimate per location, with the branded app as an extra add-on and processing rates that are not published.

Wodboard is the most box-native all-in-one — official CrossFit & Hyrox programming, score logging and community features included from $110/mo, plus billing and POS. Wodify offers the deepest workout tracking and engagement tools, but only its entry plan is priced ($99/mo promo, $199 regular) and add-ons are quoted. SugarWOD is the pick if you want the most-loved athlete app and the most transparent, granular pricing (12 steps from $4.97/mo) — but it does not include billing or POS, so pair it with a separate system. PushPress is the flat-rate alternative with a usable free tier and a POS-first front desk. On a tight budget, WodGuru covers the essentials at $1 per member (min $49/mo, capped at $249/mo).

Gymdesk and MyStudio both ship belt/rank tracking out of the box. Gymdesk started as Martial Arts on Rails and pairs that with fuller general gym management (billing, scheduling, POS) — five published tiers from $75/mo, no setup fee, no contract. MyStudio is the more budget-friendly, more transparent option — three tiers from $79/mo with unlimited students and a published processing rate — but leans more toward boutique-studio basics than Gymdesk’s deeper gym-management feature set.

Jackrabbit Dance is the platform in this catalog built most specifically for dance — recital and production management, tuition billing and a parent portal, with two published pricing ladders by student count (Standard $49–$245/mo, Plus with a branded app $93–$331/mo). iClassPro also covers dance (alongside gymnastics, cheer and swim) at a flat $139–$299/mo per location with an identical feature set at every tier. The Studio Director undercuts both on price — two published ladders from $39–$329/mo — but is the only one of the three with no dedicated mobile app; see The Studio Director vs iClassPro. WellnessLiving is the best general multi-service alternative if your studio runs dance alongside other class types.

iClassPro is built specifically for gymnastics, cheer, swim and dance schools, with skill tracking and student evaluations out of the box. Pricing is a flat $139–$299/mo per location — unusually, the core feature set is identical across all three tiers, so the only real difference between them is contract length. The Studio Director is the cheaper, more granular alternative ($39–$329/mo across two full ladders) if you do not need a branded app or skill tracking. See iClassPro vs Jackrabbit Dance and The Studio Director vs iClassPro for the direct trade-offs, or the full gymnastics software ranking.

CourtReserve is the only platform in this catalog built specifically for racquet sports, with DUPR, WPR and USTA Connect rating-system integrations and a stringing module available as add-ons. Pricing is three published tiers by court count ($199–$549/mo), with a real discount for annual billing. See CourtReserve vs Mindbody for how it compares to a general-purpose alternative.

Rock Gym Pro is the long-standing specialist for climbing gyms and bouldering facilities — no other platform in this catalog is purpose-built for the niche. Pricing is published in unusual detail: a matrix of hosting mode (Cloud or Self-Hosted) × feature tier × seat count, running $115–$550/mo per facility with no setup fees. See Rock Gym Pro vs Mindbody for how it compares to a general-purpose alternative.

Fitli is built for yoga, Pilates, dance and general fitness studios and prices by staff seat rather than client count — unlimited clients from $49/mo, with every tier (including the top one) publicly priced. Punchpass goes further on flatness: three tiers ($59–$149/mo) that do not change with student, class or staff count at all, backed by the largest budget-tier review sample in this catalog (191 on Capterra). Jackrabbit Dance is the better fit if your studio is dance-specific and needs recital or production tools; WellnessLiving fits larger multi-service studios that want AI front-desk tools built in. Walla is the premium pick if budget is not the constraint — it serves boutique modalities exclusively (yoga, Pilates, barre, Lagree, cycling, HIIT) with AI retention tools built in, but starts at $299/mo per location.

Walla leads on this specifically — WallaPredict is an AI tool, included on every tier, that flags at-risk members before they cancel. WellnessLiving offers AI business-intelligence and a 24/7 AI front-desk tool on its BusinessPro plan ($349/mo). Both are premium options; most budget-tier platforms in this catalog do not offer AI retention tools at all.

Arbox and SimplyBook.me are the only platforms in this catalog with a permanent free tier — not a trial. Arbox: $0/mo for 5 weekly sessions, 3 service types and a client app, backed by a real $300-per-referral affiliate program open to publishers. SimplyBook.me: $0/mo for 50 bookings and 1 staff member, backed by its own real affiliate program (25% of a referral’s first payment, then 15% recurring for up to two years) — also open to publishers, not just customers. PushPress, RhinoFit and Everfit also offer free tiers, but each caps at a lower ceiling (PushPress charges 4.99% card fees on its free plan; RhinoFit’s free tier is for start-ups under 20 active users; Everfit’s free tier tops out at 5 clients).

Amilia (product name SmartRec) is the only platform in this catalog built specifically for public recreation departments, YMCAs, JCCs, camps, swim schools and youth sports leagues, rather than private gyms or studios. Pricing is two published tiers — Standard $99/mo (5,000 accounts) and Advanced $499/mo (10,000 accounts) — and it is the only platform here that states its one-time implementation fee ($899–$2,999) directly on the pricing page. Its member-facing app is the weakest-rated in this catalog (1.6/5), so expect families to use the web portal more than the app.

SwimTopia is the only platform in this catalog built specifically for competitive swim teams and meet administration — summer league, year-round club, school and YMCA/parks-and-rec swim programs. Two tiers are published to the dollar, both bundling full meet-day management (seed times, psych sheets, deck entries) with team administration: Team Lite + Meet ($150/yr plus $2.75/athlete, or $299/yr flat for schools) and Team Premium + Meet ($190/yr plus $4.10/athlete, or $429/yr flat for schools). Its mobile app — used for live meet coverage — holds 4.7/5 across more than 6,100 App Store ratings, one of the largest, best-reviewed client apps in this catalog.

SimplyBook.me is the cheapest genuinely published option in this catalog for a solo trainer or instructor — a free tier at $0/mo, then four paid steps from $11.90 to $49.90/mo, with group-capacity booking, membership billing via Stripe, session bundles and a loyalty system built for its fitness product line specifically. It carries the largest review base in this catalog (4.6/5 across 1,291 Capterra reviews), though it has no dedicated client-facing app — clients book through a customizable web page instead.